|
FILE FIELDS | ||
|
Field Name |
Max. Characters |
Description |
|
SKP Barcode |
11 |
Unique bar-code provided by Iron Mountain to identify a file. |
|
Customer Box Number |
11 |
Customer-defined alphanumeric identifier for the box that contains the file. |
|
Division |
12 |
Alphanumeric identifier assigned to the division to which the file belongs. |
|
Department |
12 |
Alphanumeric identifier assigned to the department to which the file belongs. |
|
Record Code |
10 |
Customer-defined alphanumeric code that defines a record type within a division or department and indicates how the destruction date of the file is calculated. |
|
From Date |
MM/DD/YYYY |
Beginning of a customer-specified date span. |
|
To Date |
MM/DD/YYYY |
End of a customer-specified date span. |
|
File Description 1* |
30 |
Primary description of the file and its contents. |
|
File Description 2* |
30 |
Secondary description of the file and its contents. |
|
File Description 3* |
30 |
Additional description of the file and its contents. |
|
File Description 4* |
80 |
Additional description of the file and its contents. |
|
Destruction Date |
MM/DD/YYYY |
Date on which the file is to be or was destroyed by Iron Mountain, based on customer instructions or calculated from the retention schedule of its record code. |
|
Create Date |
MM/DD/YYYY |
Date the file was added to Iron Mountain Connect Records Management. |
|
Birth Date |
MM/DD/YYYY |
Birthdate of the person documented in the file. |
|
Discharge Date |
MM/DD/YYYY |
Discharge date from a health care or other facility of the person documented in the file. |
|
Social Security Number* |
nnnnnnnnn |
U.S. Social Security Number of the person documented in the file. |
|
Alpha From |
10 |
Beginning of a customer-defined alphanumeric sequence by which the file is classified. |
|
Alpha To |
10 |
The end of a customer-defined alphanumeric sequence by which the file is classified. |
|
*Fields that can be the Key Identifier. The default key identifier is File Description 1. | ||